Take Event Planning a Step Beyond

Event Planning Checklist 

We take every detail into consideration so you can focus on hosting a truly meaningful event, whether it’s a board meeting, a family gathering or your dream wedding.   
 

Preplanning 

• Determine the event size and purpose. 

• Set a date, or a range of date options.

• Outline your event, including expected attendance, seating arrangement, audiovisual and production requirements and food and beverage needs.

• Consider transportation, entertainment, speakers, activities and any special needs.

• Prepare a timeline for booking venues and accommodations, invitations, promotions and event materials. 

• Budget for sponsor expenses, if applicable, and calculate attendee expenses.  
   

Budgeting 

• Create a balance sheet of expenses. 

• Build in a contingency fund for unanticipated expenses.

• Establish a holding account for accrued program expenses.

• Consult with your company’s accounting office, if applicable.
   

Selecting a Destination and Hotel

• Select a destination that’s convenient for attendees. Consider factors such as weather, security, labor and transportation. 

• Be aware of hotel occupancy rates, room rates and recent changes in supply or demand that will affect your expenses. 

• Adhere to your organization’s travel program and preferred hotels and airlines, if applicable.

• Find the right type of hotel that will best suit your event.

• Determine the type and number of guest rooms needed, plus the number and size of meeting rooms needed.

• Choose a hotel with facilities to meet your needs. 

• Consider hotel services that will enhance the stay of special guests.

• If possible, visit a site in person and get a sense of their service.
   

Book Your Next Meeting or Event
 

Submit a Request for Proposal 

Creating a Request for Proposal (RFP) allows a property to see the information about your group or event. Document all site requirements, including: 

• Preferred and optional dates

• Number and type of guest rooms

• Number, size and usage of meeting rooms

• Range of acceptable rates

• Dates and types of meal functions and breaks

• Exhibits and any other special events or activities
   

Book a Small Meeting or Event

Book in one click: Plan your next small meeting, event or group and book instantly with our online instant book functionality. Reserve venues for up to 50 attendees and/or book room blocks of 10–25 rooms at participating hotels.
 

Earn Marriott Bonvoy Points

As a Marriott Bonvoy member, you can earn up to 60,000 points on eligible room, food, beverages and audio/visual charges, as well as earn 1 Elite Night Credit for every 20 room nights you book – up to 20 Elite Night Credits per event. Consult our handy Points Calculator to estimate the amount of points you can earn.